This section lets you modify the font type, size, and color.We’ll name our heading “Custom Style” and leave the rest alone since the default options are already pretty good for headings.įor the “Formatting” section, we’ll break it down into four separate pieces.
In the “Properties” section, you can rename the style, select the “Style Type” (only available for certain headings), base the style you’re editing off of another style, and even change the style for the paragraph that follows the heading. Whether you started modifying a style from the Ribbon or the Styles window, the “Modify Style” window opens up, and the rest of the process is the same. Right-click any of them and then choose “Modify” to start customizing the style. The Styles window will now show all nine heading levels. If Body Text is there, you’re almost done.In the Style Pane Options window that opens, open the “Select styles to show” drop-down, change it from “Recommended” to “All Styles,” and then hit “OK.” Click on the little icon at bottom left of the Home | Style Gallery to open the Style pane. If you want to change the Blank Document template (aka normal.dotx), that’s OK.Ĭheck Word’s Style pane to see if Body Text is already there. Open up a document using the Word template you want to use for your novel, report etc. ‘Main Text’ ‘Standard Paragraphs’, ‘Alpine Scenery’ or ‘Tommy the Sea Lion’ – the name doesn’t matter. You could make your own style for text paragraphs called whatever you like e.g. The style ‘Body Text’ is in the default ‘Blank Document’ template in Word, it’s hidden until used. Of course, you can make your own styles based on this new style, that’s up to you. It can be changed anyway you like, without worry that it will affect any other style. Body Text is the new NormalĮxperienced Word users use a different style for the main text in a document. When you press Enter at the end of a Heading, the next paragraph will be Normal style. Normal is also the style for the following paragraph (‘Style for the following paragraph’). Heading is based on Normal (‘Style based on’) meaning Heading inherits all its settings from Normal then applies a few changes. Look at any of the Heading style (in the default Word template) and you’ll see it’s based on the Normal style.įor example, Heading 2 style is connected to Normal in two ways. That’s great but changing Normal style can have unintended effects on your document. In the blank document template supplied by Microsoft, styles inherit most of their settings from Normal style. Styles inherit most of their settings from another style (‘Style based on’) which makes it easy to have a change which flows through an entire document, for example changing the font for headings. A change in Normal can do ‘collateral damage’ to your document. There’s nothing wrong with Word’s Normal style except that it’s the basis for all other styles in a standard Word template. All those changes can be done in seconds with the right style setup. Text fonts might need changing, for example a Dyslexia font version. Drafts might be left-justified with greater line spacing while the final version is fully-justified with single line spacing.
With the right styles, documents can be changed depending on the situation. Especially docs with lot of text paragraphs like a novel, report or thesis. It’s a Word document fundamental that will make your document management a lot easier. This is one of those tips that many people think is ‘too much trouble’. Savvy Word users change Microsoft’s setup for main text to something that’s easier to use and less likely to cause trouble. It sounds good but, as usual with Microsoft Office, there’s hidden complexities. The standard Microsoft Word document structure has Headings (Heading 1, Heading 2) … with paragraphs of text in the Normal style. There are good reasons to avoid the Normal style for the main text in a Word document and use the hidden ‘Body Text’ style instead.
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